BGC Art Project

Office Manager

Boys & Girls Clubs of Greater Conejo Valley is offering exciting opportunity for the right person to join our dynamic, forward-thinking team. We rely on the dedication of caring employees to provide a safe, nurturing environment for kids to learn and grow. We take pride in our highly skilled, diverse and committed workforce.

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Location:

Westlake Village, CA

Job Description:

We are looking for an Office Manager to assist with overall daily operations of the organization.

Responsibilities:

Administration:

  • Responsible for overall office activities, including the regular clerical and administrative support
  • Serve as receptionist, accepting packages, answering phones and directing calls in a helpful, professional manner
  • Scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings. Coordinates logistics and materials for meetings
  • Maintain contracts for office equipment and ensure that equipment is always in good working order
  • Monitor levels of all general inventory, office supplies, and club inventory ensuring that proper levels are always maintained

Board:

  • Manage record keeping for Board Members, including volunteer hours, financial contributions, and in-kind donations
  • Maintain and update Board Roster, Committee Listings and master calendar
  • Assists with planning and administration of special events and mail appeals as directed
  • Have Board applications available and file new Board Member paperwork
  • Process Board badges, certificates, business cards and welcome letters
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and Board members.
  • Manage Amazon Business account for directors and coordinators

Knowledge and Skills Required:

  • Associates degree from an accredited college or university preferred or equivalent experience
  • Two to three years’ experience in managing an office setting
  • Strong communication skills, both verbal and written
  • Excellent time management skills and ability to multi-task and prioritize work
  • Ability to manage multiple tasks and to develop solutions to problems with limited supervision
  • Ability to establish and maintain effective working relationships with Club staff, subordinates, Board members, community groups and other related agencies
  • Discretion, good judgement, initiative, ability to work independently, adaptability, and versatility with a team
  • Advanced computer skills and experience with online platforms

Benefits:

  • We provide excellent health, dental and vision, and life insurance
  • We offer a 401k retirement with matching contribution
  • We offer vacation, holiday, and sick time

To Apply:

Attention: Annette Horenstein
1 Dole Dr. #3331
Westlake Village, CA 91362

ahorenstein@bgcconejo.org
(818) 706-0905

About Us:

Boys & Girls Clubs of Greater Conejo Valley is offering an exciting opportunity for the right person to join our dynamic, forward-thinking team. We rely on the dedication of caring employees to provide a safe, nurturing environment for kids to learn and grow. We take pride in our highly skilled, diverse and committed workforce. Our staff is educators, artists, mentors and community leaders. Join a team of passionate and creative individuals in our various child care programs who are working to make a difference for kids. Please visit us at www.bgcconejo.org to learn more about The Clubs!

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